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Home Resources Custodianship cost calculator Custodianship cost calculator Estimate what records custodianship costs: a one-time implementation fee and monthly management across your retention period. Book a demo Trusted across the network 490K+ record requests fulfilled annually
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How it works: Custodianship pricing includes a one-time implementation fee of $1 per record times the retention years, plus $199/month for ongoing management throughout the retention period.
Number of records
State (for retention mandate)
Calculate Cost
Disclaimer: This is an estimate only. Final pricing may vary based on record type, scanning requirements, and specific compliance needs.
Records custodianship Keep your records available after you close For practices that are retiring, closing, or changing hands. ChartRequest holds the records through your state’s retention period and handles every request for them.
  • Records stay available — your patients can still request them after your practice closes
  • Real-time status on every request, so patients see where it stands without calling anyone
  • A guided, step-by-step request process for patients and requesters
  • Compliant destruction of the records when the retention period ends
How the estimate works
  1. Enter your record count How many patient records you need held.
  2. Pick your state Your state sets how many years the records must be kept.
  3. Get your estimate See the cost, then request a detailed proposal.
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See ChartRequest on your own records A 20-minute walkthrough of release, retrieval, and the audit trail — using the workflow you run today. Book a demo

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