STATE-BY-STATE GUIDE OF MEDICAL RECORD COPYING FEES - WEST

THE WESTERN REGION

REGIONAL HEALTHCARE INFORMATION NEWS: In March of 2016, California’s Health Information Association (CHIA) received the results from their Environmental Scan and Member Survey. It was sent to all Health Information Management (HIM) professionals in December, 2015, and involved questions pertaining to the truthfulness of various trends and the importance of those trends as far as the impact they might have on practices in the coming years. The trend that was most agreed with regarded how technology is changing how people perform their jobs and how workplaces must utilize this technology to help their employees succeed - this concept garnered a 99.1% agreement rating. The trend that was least agreed with was that young professionals valued the professional network that association membership offered them (52.94% agreed), indicating that the association may need to reevaluate what they can offer to younger professionals to maintain relevance in a quickly changing, dynamic field. CHIA will be looking to use these findings to formulate impactful strategies in the coming years. More information and further survey responses can be found here.

 

Alaska Medical Record Fee Schedule

      No current laws for copying medical records on record in this state.

State of Alaska (AK) Medical Record Fees

 

 

Arizona Medical Record Fee Schedule

      A reasonable fee may be charged.

 

State of Arizona (AZ) Medical Record Fees

Arizona Legislature (Statute 12-2295)

 

California Medical Record Fee Schedule

      Pages 1+

      $0.25 per page

      Microfilm

      $0.50 per page

      X-rays

      Actual cost of reproduction

State of California (CA) Medical Record Fees

California Health and Safety Code (Section 123110(b))

 

Colorado Medical Record Fee Schedule

      Search Fee

      First 10 pages or fewer

      $18.53 flat fee

      Pages 11 - 40

      $0.85 per page

      Pages 41+

      $0.57 per page

      Postage

      Actual cost of mailing

      Microfilm

      $1.50 per page

State of Colorado (CO) Medical Record Fees

Second Regular Session of Sixty-ninth General Assembly of the State of Colorado (House Bill 14-1186)

 

Hawaii Medical Record Fee Schedule

      A reasonable fee may be charged.

State of Hawaii (HI) Medical Record Fees

Hawaii Office of Information Practices (Revised Statute Section 622-57(g))

 

Idaho Medical Record Fee Schedule

      No current laws for copying medical records on record in this state.

State of Idaho (ID) Medical Record Fees

 

 

Montana Medical Record Fee Schedule

      Search Fee

      $15.00

      Pages 1+

      $0.50 per page

State of Montana (MT) Medical Record Fees

Montana Code Annotated 2015 (50-16-540)

 

Nevada Medical Record Fee Schedule

      Pages 1+

      $0.60 per page

      X-rays and other media

      Reasonable fees may be charged.

State of Nevada (NV) Medical Record Fees

Nevada State Legislature (NRS 629.061)

 

New Mexico Medical Record Fee Schedule

      Pages 1 - 15

      $30.00 Flat Fee

      Pages 16+

      $0.25 per page

      X-rays and other media

      Actual cost of reproduction

State of New Mexico (NM) Medical Record Fees

New Mexico Medical Board (Statute 16.10.17.8)

 

Oregon Medical Record Fee Schedule

      Pages 1 - 10

      $30.00 Flat Fee

      Pages 11 - 50

      $0.50 per page

      Pages 51+ : $0.25 per page

      Bonus Fee : $5.00 if records are processed and sent within 7 business days from date of request

      X-rays and other media : Actual cost of reproduction

      Postage : Actual cost of mailing

State of Oregon (OR) Medical Record Fees

2007 Oregon Revised Statutes (Statute ORS 192.521)

 

Utah Medical Record Fee Schedule

      Paper Records

      Search Fee

      $15.00

      Pages 1+

      $0.50 per page

      Electronic Records

      Search Fee

      $25.00 per request

State of Utah (UT) Medical Record Fees

Utah State Legislature (Title 26-1-37 Amendment H.B. 212)

 

Washington Medical Record Fee Schedule

      Search Fee

      $25.00

      Pages 1 - 30

      $1.12 per page

      Pages 31+

      $0.84 per page

State of Washington (WA) Medical Record Fees

Washington Administrative Code (246-08-400)

 

Wyoming Medical Record Fee Schedule

      A reasonable fee may be charged reflecting actual cost to produce records.

State of Wyoming (WY) Medical Record Fees

2013 Wyoming Statutes (Title 35, Chapter 2, Article 6, Section 35-2-611(b))

 

 

OTHER REGIONS

 

NORTHEAST

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Connecticut (CT)

Illinois (IL)     

Alabama (AL)

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Indiana (IN)

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Iowa (IA)

Delaware (DE)

New Hampshire (NH)

Kansas (KS)

District of Columbia (DC)

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Michigan (MI)

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Ohio (OH)

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