STATE-BY-STATE GUIDE OF MEDICAL RECORD COPYING FEES - MIDWEST

THE MIDWEST REGION

 

REGIONAL HEALTHCARE INFORMATION NEWS: A study from 2008 out of Southern Illinois University explored the impact of the Health Insurance Portability and Accountability Act (HIPAA) on rural Midwest ethics committees. It found that smaller facilities were more likely to have a HIPAA Officer on the committee and that those committees with HIPAA Officers were more likely to be involved in the monitoring and remediation of HIPAA violations. This early study showed that HIPAA was, indeed, changing the conversation surrounding ethics in healthcare administration. A 2016 HIPAA survey confirms that progress continues, although slowly - the survey shows a 2% increase since 2014 in respondents who are confident that there’s someone within their practice familiar with HIPAA who is actively ensuring compliance. More promisingly, an additional 12% have put a compliance plan into action within the same period of time.

 

When practices take the time to improve their HIPAA compliance, they make a commitment to improving their standards of patient care and to being the kind of practice that can be trusted to make informed, ethical decisions.

 

Illinois

      Search Fee

      $26.58

      Pages 1 - 25

      $1.00 per page

      Pages 26 - 50

      $0.66 per page

      Pages 50+

      $0.33 per page

      Microfilm or other media

      $1.66 per page

      Postage

      Actual cost of mailing

State of Illinois (IL) Medical Record Fees

Illinois Compiled Statutes (Statute 735 ILCS 5/8-2006)

 

Indiana

      Pages 1-10

      $20.00 flat fee

      Pages 11 -  50

      $0.50 per page

      Pages 51+

      0.25 per page

      Microfilm and other media

      $1.25 per page

      Rush Fee

      Additional $10 if request is completed / sent within 2 days

State of Indiana (IN) Medical Record Fees

Medical Licensing Board of Indiana (Statute 760 IAC 1-71-3(a))

 

Iowa

      A reasonable fee may be charged.

State of Iowa (IA) Medical Record Fees

Iowa Code 2016 (Statute 760 IAC 1-7-71-3)

 

Kansas

      A "cost based fee" may be charged.

State of Kansas (KS) Medical Record Fees

Department of Health and Human Services (K.S.A. 65-4971(b))

 

      Worker's Comp

      Pages 1 - 10

      $16.00 flat fee

      Pages 11 - 50

      $12.00 flat fee

      Pages 50+

      $0.35 per page

Division of Worker's Compensation Fee Schedule 2012

 

Michigan

      Search Fee

      $23.62

      Pages 1 - 20

      $1.18 per page

      Pages 21 - 50

      $0.59 per page

      Pages 51+

      $0.24 per page

      NOTE: "A 'patient', as defined by this rule, shall not be charged the initial fee for the patient's own medical record. However, a patient can be charged the other permitted fees (e.g. the per page fees)."

State of Michigan (MI) Medical Record Fees

Michigan Legislature (Public Act 47 of 2004. MCL 333.26269)

 

Minnesota

      Search Fee

      $17.79

      Pages 1+

      $1.34 per page

      X-rays

      $10 Search Fee plus the actual per page cost of reproduction

      Postage

      Actual cost of mailing

      Worker's Comp

      Records Requested For Dates of Injury Only

      Pages 1+

      $0.75 per page

      Records Requested For Dates Prior To / Outside of Injury

      Search Fee

      $10.00

      Pages 1+

      $0.75 per page

State of Minnesota (MN) Medical Record Fees

Minnesota Administrative Rules (Rule 5219.0300)

 

Missouri

      Paper Records

      Search Fee

      $23.94

      Pages 1+

      $0.55 per page

      Storage Fee

      $22.41 (if records are retrieved from an off-site location)

      Electronic Records

      Search Fee

      $23.94

      Pages 1+

      $0.55 per page

      Maximum fee

      $104.91 (for electronic records, you must charge a flat $104.91 fee if the total cost of record copies exceeds the per page fee listed above.)

State of Missouri (MO) Medical Record Fees

Missouri Department of Health & Senior Services (Section 191.227.5)

 

Nebraska

      Search Fee

      $20.00

      Pages 1+

      0.50 per page

      X-rays and other media

      Actual cost of reproduction

State of Nebraska (NE) Medical Record Fees

Nebraska Legislature (Statute 71-8404)

 

North Dakota

      Paper Records

      Pages 1 - 25

      $20 Flat Fee

      Pages 26+

      $0.75 per page

      Electronic Records

      Pages 1 - 25

      $30 Flat Fee

      Pages 26+

      $0.25 per page

State of North Dakota (ND) Medical Record Fees

Sixty-second Legislative Assembly of North Dakota (ND Cent Code Section 23-12-14)

 

Ohio

      Patient or Patient's Personal Representative

      Pages 1 - 10

      $3.07 flat fee

      Pages 11 - 50

      $0.64 per page

      Pages 51+

      $0.26 per page

      X-rays, MRI, CAT scan (recorded on paper or film)

      $2.10 per page

      Postage

      Actual cost of mailing

      All other requestors

      Search Fee

      $18.91

      Pages 1 - 10

      $1.24 per page

      Pages 11 - 50

      $0.64 per page

      Pages 51+

      $0.26 per page

      X-rays, MRI, CAT Scan (recorded on paper or film)

      $2.10 per page

State of Ohio (OH) Medical Record Fees

Ohio Revised Code (Section 3701.742)

 

South Dakota

      No current laws for copying medical records on record in this state.

State of South Dakota (SD) Medical Record Fees

 

Wisconsin

      Paper Records

      Search Fee (Only for requesters that are NOT patient or patient's personal representative)

      $20.96

      Pages 1 - 25

      $1.06 per page

      Pages 26 - 50

      $0.78 per page

      Pages 51 - 100

      $0.53 per page

      Pages 101+

      $0.31 per page

      Microfilm and other media

      $1.50 per page

      X-rays

      $10 per image

      Certification (if request is NOT patient or patient's personal representative)

      $8.00 per request

      Postage

      Actual cost of mailing

 

      Worker's Comp

      Pages 1 - 16

      $7.50 flat fee

      Pages 17+

      $0.45 per page

      Certification

      No charge

State of Wisconsin (WI) Medical Record Fees

Wisconsin State Legislature (Wis Stat 146.83 and Wis WC 102.13(2)(b))

 

 

 

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